b'Year 7 Information HandbookPursuing personal bestYou dont need to do anything until youWho can see my childs information when I receive the email requesting the information. share this with the school? 1. Respond to email invitation; The school administrators and teachers on a. It is important that you use the invitation linkexcursions and camps may have access to your as it links directly to your details and you arechilds care profile. All access requires usernames only required to choose your own passwordand passwords and all data is encrypted in the and confirm that your details are still correct. database. Emmanuel College understands the b. If you have received an SMS message,information provided by you is private and sensitive; instead of an email, this means the Collegestaff have the same high level of confidentiality does not have your most current emailwith this information as per paper-based records. address in our records. Please use the link in the SMS to respond and update your records. Alternatively, you could email theWho else can see my childs information? college or call reception for assistance andOnly groups or people you specifically give access confirm your current details. to can view the information about your child. c. Do not go directly to the website to createa new profile as you will then be required to enter all your data. Do you keep track of who is looking at2.Check the information that is in the profilethe profiles? and update as required. Yes, the Operoo system audits all users of the 3.Respond to any future messages / requestssystem at the school. It automatically tracks every from Operoo. occasion a care profile is viewed and by which user and when. From the Colleges perspective, this information will only be visible by the relevant staff for your child and will be managed in accordance with the Privacy Act.What happens when my child leaves the Full details of Operoos privacy provisions can be school? also found at When your child leaves the school the profile will https://www.operoo.com/security-practices/be archived and not available on mobile devices anymore. Further, any new changes you make to the profile will not be shared with the school. This FAQ does not delete the care profile from your account. Is the Operoo system secure?You still control the care profile and can continue to use it and share it with other trusted individuals or The Operoo system uses sophisticated securitygroups. You can also manually delete access to the measures to keep data safe. Detailed informationschool yourself after your child has left the school. about security for the system is available on the Operoo website.You control what information is available and canHow often do I need to update the update the information and remove access at information? any time.Once youve completed the care profile for your child it is easy to keep it up to date. You will only The details will never be made available to any otherneed to update data when things change. For party without your permission. Your details will neverexample, a new emergency contact, updated be used, sold or rented to another organisation formobile phone number, a new medical condition, an any purpose.updated asthma plan and so on. Emmanuel College may ask you to log in from time to time to confirm that details are still up to date. 28'